W-4 Form and I-9 Changes in 2020

W-4 Form Changes in 2020

In early 2020, we reported that S100C v22.3.30 has a new W-4 Information tab to accommodate the new W-4 form for 2020. Rolling this out to new employees will be tricky, to say the least.

Then we had some pretty typical year-end requests to adjust Federal withholding for key staff and owners. Basically, we max out the number of dependents so withholding is zero, then put in a flat dollar amount for weekly withholding. This works great for those who want to follow their accountant’s advice for a set amount. But, it didn’t work this year. Mary figured out that you have to use the new W-4 tab to dictate a fixed dollar amount and can no longer use the fields we’ve usually updated.  

New I-9 Form Starts April 30th 

 ASA of Arizona issued an alert regarding the new I-9 form. On January 31st, USCIS issued a new version of the Form I-9, according to this alert. Most of what I’m sharing is a direct quote thanks to Julie Pace, David Selden, and Heidi Nunn-Gilman.

The newest version of the I-9 is dated 10/21/2019 in the bottom left corner and expires 10/22/2022. Through April 29th, employers can use the 7/17/2017 or the 10/21/2019 forms. After April 30th, only the 10/21/2019 form is valid. If you use the older version it is considered a technical error and can result in fines.

According to this same notice, the changes are mostly in the Instructions section of the form. They suggest printing the latest form and posting it with other required employment posters.

If you have questions or need more info, you can contact American Subcontractors Association of Arizona, or I’m happy to forward the notice to you.—CMW