NOTE: The following instructions apply to any time there is a union rate change. We are using June 1st as an example.
is the end of the year for schools and various clubs. It also begins the Union rate changes for a quite a few unions. Many have June 1 rate increases, both for the hourly wage, as well as the Employer benefits.
A couple of things to keep in mind regarding payroll entries, union reports, and rate/benefit changes:
Order of Events
1) Enter Payroll records for work performed through May 31
. For the June check date, use the check date one day prior to your regular payroll check date and process as usual
2) Print the Union reports for checks dated May 1
through the date of the May work (in the example above, June 4
). This will be the May union report and contribution for all work performed through May 31
under the old contract rates and benefits.
3) Update the Union Benefits tab and hourly rate for all Paygroups with rate changes. This includes Employer Benefits, changes in Dues, changes in hourly wages.
4) From the 5-2-1 screen, update all Employees with Paygroups from the Options selection in the upper left corner of the screen. Update once for all Benefits, and again for all Rates. This process updates the default hourly rate that will print on the Employees’ check stub.
5) Create a new payroll record for each employee for work performed on June 1
with the new rates/benefits. The check date should be the regular day of the week for your union pay checks. The grid will only have Saturday (and/or Sunday for those with Sunday week ending dates). Process as usual
: When printing the June Union reports, be sure to use the correct starting Check Date (NOT June 1
If you need assistance, please call the office and we will be happy to help – 630-850-9039. Have a great week!