Credit Card Receipts

One of our least favorite jobs is to match the credit card receipts to the statements. It’s time-consuming and thankless—until it isn’t!

A few months ago, I saw some small charges on our card, less than $5. We’ll often refer to or download an article which usually involves a small charge. The next month, I saw the same two vendors for small amounts again, and that seemed odd. I checked with our team—no one had any idea what these were for. Zach jumped in and said it sounded like phishing, so we contacted the bank to report them. I hate having to replace credit cards, but that’s what the bank said we had to do and honestly, they made it as seamless as possible, even for our true recurring charges.

Fast forward to a recent month. As I reviewed the statement, I highlighted a few transactions and requested more details. Two of them belonged to Jen. When she dug in, she found two charges to her card were fraudulent! She is so careful with her company card, so this was quite unsettling. We got back to the bank, reported the items, and replaced her card; deep breath!

What about you? Do you have receipts for all the charges on your company (and personal) credit cards? You would need them in an audit, but with the fraud attempts out there, you might be paying for things that aren’t yours at all! We’d like to encourage you to do this ’matching’ work and be sure to provide fun snacks and lots of “thank you’s” to those who have this job. – CMW