It’s only natural that when you hear of a disaster you think it couldn’t happen to you. We’re not just talking about fires and floods.
That’s why, even though we’re told constantly that we should diligently maintain a working backup recovery system because all our company’s data could be lost in an instant, we tend to brush off the advice.
Yet disasters do happen when you least expect them, and they can happen to anyone. So to illustrate the importance of staying on top of your data recovery system, here are three tales of “data gone wrong.” After all, there’s nothing quite like a good horror story to inspire action; any chance something like this could happen to you?
Toy Story 2: Gone!
One morning in 1998, the animators at Pixar Studios working on Toy Story 2 noticed that Woody’s hat started disappearing. Then his boots… Then all of Woody – gone! Other characters started disappearing too. A rogue command in their system had started wiping out data. No problem, the team thought, as they pulled out the backups. Unfortunately, the backups were bad and only had data from 10 months ago. Luckily, one of the project leaders who’d just had a baby had recently asked to have a copy of the film installed at her house. So they drove to her house and escorted her computer back to the studios “like an Egyptian Pharaoh.” And as we now know, Toy Story 2 was saved.
Moral: It’s not enough to simply run backups. You need to periodically check to make sure the data is actually getting backed up and nothing is corrupted. In our 30 years of experience, this doesn’t just happen to the big guys; any business could go through this.
46,000 Insurance Customer Records: Lost!
In 2010, Zurich Insurance announced it had lost a backup tape containing confidential data from 46,000 customer records as it was being transferred from one site to another. To make matters worse, it was later revealed that it took a full year for their headquarters to learn that the tape was missing. While there was no evidence that the data had fallen into the wrong hands, it was not encrypted and therefore easily accessible by anyone in possession of the tape. The company was slapped with a £2.3 million fine from the British Financial Services Authority.
Moral: If your backups are physical, make sure they’re transported and stored securely in a location away from your computer. And regardless of whether your backups are physical or in the cloud or both, make sure they have strong passwords and security.
Backups may seem like a low priority, or even an unnecessary expense; we hear this all the time until they really need the backup and it’s not there! If your data was lost, it would cost your company dearly; How much are you owed and who owes you? Did you pay that invoice or was it still open? What are your payroll reporting numbers and what taxes were paid and when? When you compare the cost of re-entering or replacement to the relatively minor expense of keeping good backups, the choice is clear.
The effects of a data disaster run the gamut from minor annoyance to a death knell for the organization it happens to. We don’t want that for you. If you’re not using one of our backup solutions, or you haven’t tested your backup lately, be sure to call the office right away. We’ll be happy to take a look and put your mind at rest, or get you a solution that will give you peace of mind – 630-850-9039.