Accrued Sick: New State Rules

We have a client in Minnesota who has some new rules for accruing sick and vacation time. Beginning in 2023, based on the state rules, they are using the very nice Vacation and Sick accrual features in the 5-2-1 screen. For the Vacation section (which was renamed to match the state program), they have a rate per hour worked. There is a maximum amount that can be accrued in a year, and an Annual limit. This is year two under the new program, so some people had carry forward hours, which is allowed. When computing payroll for January checks, the hourly rate was not accruing. We checked the Maximum and the Annual limit, but it wouldn’t accrue. We decided to reach out to Sage support, and I chose to ask for the escalation right away (we’re S100C Business Partners and we know most of the higher-level support people over there). I explained what we had tried, what we were experiencing, and showed my Sage person the data. She was stumped too! There’s a white paper that says if the Carry Forward field is zero’d out, the accruals will work, but I was skeptical. Sure enough, when we tested, this does not work! The Sage support team kicked this around for a few days and came back with something that works! Since it’s not what we expected, we thought we’d share it with you here. Flip the Maximum and Annual Limit amounts! As soon as we did this, the hourly rate started to populate. – CMW